How To Remove Duplicates In Outlook 2016 For Mac

Posted on 16-09-2021 by admin

My solution to the problem was to use Outlook's search and filter tools, it looks something like this, im using the spanish version of outlook 2016 so the english name of the icons might be different: Go to the search tab, if its not immediately there click on the upper right corener in the search box. Select the 'All Email'. Once the import is completed, you cannot remove duplicate items easily. Focus on the phrase “you cannot remove duplicate items easily.” This means – you can remove the duplicate items, but not easily. To help you remove duplicate items in Microsoft Outlook 2016, 2019 and in all previous versions, go through this entire post meticulously. When you import calendar items into Outlook, if you select the Allow duplicates to be created option in the Import and Export Wizard, items already in your Calendar are duplicated. To remove duplicate items from your Calendar, do the following: In Calendar, in the Navigation Pane, select the Calendar folder. Update new information from a duplicate contact to an existing one Outlook will compare all the fields that contain data in both the duplicate and existing contacts and copy the data from the duplicate contact into any fields in the existing contact that have conflicting data.For example, if you have a contact named Judy Lew with the phone number 555-0112, and you get a duplicate contact with. Note The tool searches for duplicate installations of Outlook. If no duplicates are detected, go to step 3. If duplicates are detected, remove the duplicate Outlook installations, and then restart the system. After your system is restarted, the Outlook Search Repair tool may reopen. If it does reopen, exit and restart the tool.

How to delete all duplicate emails from a mail folder in Outlook?

Sometimes, duplicate emails occur in Outlook because of downloading emails repeatedly, copying, importing from PST/CSV files, or other reasons. And this article is going to introduce two solutions to delete all duplicate emails from a mail folder in Outlook.

Delete all duplicate emails from multiple selected ones

Delete all duplicate emails from a mail folder by sorting

This method will guide you to sort all emails in a mail folder by subject, received time, sender, and attachments successively firstly, next manually pick out duplicate emails, and finally delete them. Please follow below steps:

1. In the Mail view, click to open the mail folder that you need to remove duplicate emails from.

2. Click View > Reading Pane > Off to turn off the reading pane. See screenshot:

3. Click View > View Settings to open the Advanced View Settings dialog box.

4. Now in the Advanced View Settings dialog box, please click the Sort button.

5. Then the Sort dialog box comes out. Please select Subject from the Sort items by drop down list, select Received, From, and Attachment from below Then by drop down lists successively, and click the OK button. See screenshot:

6. Click the OK button in the Advanced View Settings dialog box to save the sort settings.
Now it returns to the opening mail folder, and all emails are sorted by subject, received time, sender, and attachments successively.

7. Go ahead to click the From column header to group all emails by senders. See screenshot:

8. Holding the Ctrl key, select duplicate emails one by one manually; and then press the Delete key to remove them. See screenshot:

So far it has removed all duplicate emails in the selected mail folder already.

Delete all duplicate emails from multiple selected ones

In fact, even if you have sorted emails by subject, received time, sender, and attachments, it might be not easy to pick out all duplicate emails manually. This article will introduce Kutools for Outlook’sDuplicate Mails feature, which can quickly remove all duplicate emails with only several clicks.

Kutools for Outlook: Add more than 100 handy tools for Outlook, free to try with no limitation in 60 days. Read More Free Trial Now

1. Open the mail folder, holding Ctrl or Shift keys to select multiple emails, and click Kutools > Delete Duplicate > Duplicate Emails.

2. Now all duplicates among the selected emails are listed and marked with strikethrough. Please click the Delete button.

3. Now a dialog comes out and tells you how many duplicated emails are removed. Please click the Yes button to close it. And then click Finish button to close the Duplicate Emails dialog.

Delete all duplicate emails from multiple mail folders

The Duplicate Emails feature of Kutools for Outlook can also search and remove duplicated emails from multiple mail folders in Outlook. Please do as follows:

Kutools for Outlook: Add more than 100 handy tools for Outlook, free to try with no limitation in 60 days. Read More Free Trial Now

1. Select no more than two emails, and click Kutools > Delete Duplicate > Duplicates Emails.

2. In the Duplicate emails - Step 1 wizard, please check mail folders you will remove duplicated emails from, and click the Next: Select fields to filter duplicate emails button. See screenshot:

3. In the Duplicate Emails - Step 2 wizard, please tick the criteria that you will pick up duplicate emails based on, and click the Next: Select the fields to be listed in results button.
Tips: If you want to find duplicate emails across all checked mail folders, please tick the Find across folders option.

4. In the Duplicate Emails - Step 3 wizard, please specify the display mode you will show the filter results, and click the Start filtering button.

5. Now it's filtering the duplicate emails. After finishing the filter process, it will pop out a dialog to remind you. Please click the OK button to go ahead.

6. So far, all duplicate emails are filtered out and listed in the Duplicate Emails - Step 4 wizard. Please specify a way from the Ways to handle duplicate emails drop-down list, and then click the button left the the Close button.

7. Now a dialog box pops out and shows how many emails have been processed. Please click the OK button to close this dialog. Then close the Duplicate Emails wizard.

Demo: Delete all duplicate emails from multiple selected ones

Tip: In this Video, Kutools tab is added by Kutools for Outlook. If you need it, please click here to have a 60-day free trial without limitation!

Show duplicate email messages in Outlook
Duplicate email messages may trouble most of Microsoft Outlook users frequently, which is caused by imported, copied, exchange errors, etc. It’s necessary to remove duplicate email messages, but some users may want to show and view the duplicates before deleting. Here I will introduce a tricky way to show duplicate email messages in Outlook with Kutools for Outlook’s Delete Duplicate Mails utility.

Remove duplicate tasks in Outlook
Sometimes duplicate tasks occur in Microsoft Outlook, which crowd together and make us tough to pick out the right task at a glance. In this article, we will introduce a couple of methods to remove duplicate tasks: one is to sort tasks by subject and then manually select duplicate tasks and delete them, and the other is to remove duplicate tasks with the Kutools for Outlook’s Delete Duplicate Tasks utility.

Remove duplicate appointments from a calendar in Outlook
When you import or share calendars of your colleagues, families, or friends into your Microsoft Outlook, duplicate appointments take place frequently. In this article, we will guide you step by step to remove duplicate appointments from a calendar in Microsoft Outlook.

Remove duplicate recipients from To/Cc/Bcc field in Outlook
Let’s say you need to send an email to several departments in your organization via Microsoft Outlook, you may add contact groups into the To filed. Then duplicate recipients occur because some emails exist in several contact groups simultaneously. How to avoid sending this email to the same recipients twice or more? In this article, we will show you some ways to remove duplicate recipients from To/Cc/Bcc field in Microsoft Outlook.

Kutools for Outlook - Brings 100 Advanced Features to Outlook, and Make Work Much Easier!

Auto CC/BCC by rules when sending email; Auto Forward Multiple Emails by custom; Auto Reply without exchange server, and more automatic features...
BCC Warning - show message when you try to reply all if your mail address is in the BCC list; Remind When Missing Attachments, and more remind features...
Reply (All) With All Attachments in the mail conversation; Reply Many Emails in seconds; Auto Add Greeting when reply; Add Date into subject...
Attachment Tools: Manage All Attachments in All Mails, Auto Detach, Compress All, Rename All, Save All... Quick Report, Count Selected Mails...
Powerful Junk Emails by custom; Remove Duplicate Mails and Contacts... Enable you to do smarter, faster and better in Outlook.

Remove Duplicates In Outlook 2010

or post as a guest, but your post won't be published automatically.